In House Complaints & Disputes Procedures
In accordance with Rule 12 Real Estate Agents Act (Professional Conduct and Client Care Rules) 2012.
Introduction
All licensed real estate agents are required to have a written in-house complaints and dispute resolution procedure. That procedure is set out below.
You do not have to use our complaints and resolution procedure. You may make a complaint directly to the Real Estate Agents Authority at any time. You can make a complaint to the Real Estate Agents Authority even if you choose to also use our procedures.
In-House Complaints and Dispute Resolution Procedures
Our complaints and dispute resolution procedures are designed to provide a simple and personalised process for resolving any complaint you might have about the service you have received from our agency.
STEP1
Call us and speak to the manager. [Give contact details of manager designated to receive complaints]. Tell the manager who you are complaining about and what your concerns are. Let the manager know what you would like done about your complaint.
STEP2
The manager may ask you to put your complaint in writing so that he or she can investigate it. The manager will need a brief period of time to talk to the team members involved. We promise to come back to you within 10 working days with a response to your complaint. That response may be in writing. As part of that response, we might ask you to meet with members of our team to discuss the complaint and try to agree to a resolution.
STEP3
If we are unable to come to an agreed resolution after a meeting, or if you don’t wish to meet with us, then we will provide you with a written proposal to resolve your complaint.
STEP4
If you do not accept our proposal, please try and advise us in-writing within five working days. You can, of course, suggest another way of resolving your complaint.
STEP5
If we accept your preferred resolution, we will attempt to implement that resolution as soon as possible. If we decline your preferred resolution, we may invite you to mediate the dispute.
STEP6
If we agree to mediate the complaint but don’t settle the complaint at mediation, or we do not agree to mediate the dispute, then that will be the end of our process.
Remember
You can still make a complaint to the Real Estate Agents Authority in the first instance and, even if you use these procedures, you can still make a complaint to the Real Estate Agents Authority at any time.
c/- PO Box 25 – 371
Wellington 6146
New Zealand
Phone 0800 367 7322 or email info@rea.govt.nz
Optimize Realty Ltd Licensed Agent REAA 2008
09 430 1000 | sales.whangarei@harcourts.co.nz | 33-35 Robert Street | PO Box 5030, Whangarei 0110
